Administrative Assistants

Administrative Assistants  - Kenya
  • Administrative Assistants  - Kenya

IndustryOther

ContractPart time

Description :

Job Summary
We are looking for a reliable Administrative
Assistant who will undertake a broad set of
administrative and clerical tasks

Job Description
Responsibilities will include tasks such as
providing support to our team, assisting in daily
office needs and managing our company’s general
administrative activities, preparing reports and
maintaining appropriate filing systems. You will
have to ensure the efficient and smooth day-to-
day operation of our office.
You should have excellent oral and written
communication skills and be able to organize your
work. You are also required to have previous
experience as an Administrative or Executive
assistant.
Responsibilities
Manage workflow by assigning tasks to other
administrative employees daily, ensuring that
deadlines are met and work is completed
correctly
Implement and monitor programs as directed
by management, and see the programs through
to completion
Generate memos, emails and reports when
appropriate
Assume responsibility for maintenance of office
equipment, including computers, copy
machines and fax machines
Maintain office supplies by checking inventory
and order items
Respond to questions and requests for
information
Answer incoming calls and assume other
receptionist duties when needed.

Manage and maintain petty cash records.
Plan meetings and take detailed minutes
Develop and maintain a filing system
Update and maintain office policies and
procedures
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and
external clients
Liaise with executive and senior administrative
assistants to handle requests and queries from
senior managers
Requirements.

Proven experience as an administrative
assistant, or office admin assistant
Knowledge of office management systems and
procedures
Working knowledge of office equipment, like
printers and fax machines
Proficiency in MS Office (MS Excel and MS
PowerPoint, in particular)
Excellent time management skills and the ability
to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication
skills
Strong organizational skills with the ability to
multi-task

To apply text or whatsapp our human resource manager

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