Administrative Assistant

Administrative Assistant  - Kenya
  • Administrative Assistant  - Kenya


ContractPart time

Description :

correspondence (including calls, email, memos, letters, faxes and forms)

Qualification Level: Diploma

Experience Length: 1 years

Job Description

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our team, assisting in daily office needs and managing our company’s general administrative activities, particularly making meeting and travel arrangements, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.

You should have excellent oral and written communication skills and be able to organize their work using tools, like MS-suite and office equipment. It is also required to have previous experience as an Administrative or Executive assistant and familiarity with operations in our industry.

Your job will require you to:

Manage phone calls and correspondence (including calls, email, memos, letters, faxes and forms)

Arrange events, appointments and travel

Organize/Attend meetings and take detailed minutes

Prepare regularly scheduled reports

Organize contact lists and filing systems

Meet and support visitors

Help clients and company representatives contact each other

Review and update office policies and procedures

Monitor office supplies and research new deals and suppliers

Prepare and submit expense reports

Collaborate with the rest of the team to handle requests and queries from customers and senior staff.

Administrative Assistant requirements are:

3+ years' experience of working on an Administrative Assistant, Virtual Assistant ( or other relevant position

Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines

Good practical experience with MS Office, G-suite, Quickbooks etc.

Strong time management and problem solving skills with the ability to prioritize work

Outstanding written and verbal communication skills, with close attention to detail

Strong organizational skills with the ability to multi-task
Associate Degree/Diploma; additional qualification as an Administrative Assistant or a Secretary will be a bonus
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